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Making it even easier to manage your tasks

Before and after illustration shows woman first stressed out by doing multiple things at once, then relaxed with images of Tasks and Reminders icons around here

We all know how it feels to have countless to-dos, making it hard to know where to start. With all the daily demands, having a simple way to organize and keep track of various tasks helps you get one step closer to checking them off your list.

The ideal solution meets you where your thoughts and your productive moments happen — whether you’re in the midst of working on your laptop, making a to-do list on your phone, or just need a way to capture thoughts while on the go. This is why we’re making it easier for our products to work better together, no matter where or how you work.

Millions of people use Google to help them stay on top of their everyday to-dos across Google Assistant, Calendar and Tasks. Soon, we’ll be simplifying our task management solutions by migrating Assistant and Calendar Reminders to Google Tasks. This means you will now have an easy way to view and manage all your to-dos in one place through Google Tasks, regardless of whether you create them using Assistant or Calendar.

Get it all done with Google Tasks

Google Tasks helps users get stuff done with a simple and productive solution across their personal and professional lives. It can sync across your devices, so your lists and tasks go with you, wherever you are. Plus, you can easily access Tasks from your favorite Google Workspace apps like Gmail, Calendar and Chat.

Here are a few ways you can get more done with Google Tasks:

  • Use the “Add to tasks” button in Gmail so important action items don’t get lost in your inbox
  • Create tasks directly from Google Chat to turn a thought into a clear action
  • Create a task in Google Calendar so you can pick the perfect time to get it done
  • Sort the tasks you create into lists and star the ones that are most important to you
Animation of using the “Add to Tasks” button in Gmail,  then starring the task to mark as important

Once you’ve captured and organized your tasks, you can keep track of your progress by marking them as complete to show what you’ve accomplished.

Animation using Google Assistant on a smartphone to add a to-do to your Google Tasks list.

Create from anywhere, manage centrally

Bringing Assistant Reminders capabilities to Google Tasks also opens up new and better ways to capture your to-dos using the hands-free power of Assistant. Just say, “Hey Google, remind me to call dad every Thursday at 6pm” to your mobile or smart display and it will show up in your Tasks list, as well as on Google Calendar. And don’t worry, if you specify a date or time, you will also get a notification when it's time to complete the task so you don't forget.

Animation of notification on smartphone that helps users move their Assistant Reminders to Tasks

Unlock a better experience

In the coming months, when you use Assistant or Calendar to create or view reminders, you'll see a notification on your phone or computer that will prompt you to be one of the first to try the new Tasks experience. Simply open the notification to move your reminders into Google Tasks so you can manage all your to-dos in one place. We'll also share more details on the Workspace Updates Blog ahead of any changes.

We are continuing to invest in Google Tasks and expand its capabilities to help you capture, organize and accomplish all you have to get done. Moving reminders into Google Tasks is one step closer to helping people effortlessly get things done, and we are so excited to bring it to you.

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